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Scaling a Remote Professional Services Team Without Sacrificing Security or Simplicity

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In professional services—especially accounting, tax, and advisory—growth often arrives with an uncomfortable tradeoff: add more people and locations, or keep operations tight and controlled. Many small firms are eager to expand their remote workforce, but they quickly discover that “remote-ready” and “secure + efficient” are not always the same thing. This story is based on common patterns we hear repeatedly in sales conversations with growing professional services teams: the work is high-trust, deadlines are real, and the file workflows can’t break. When the tools don’t fit, productivity drops—and so does client confidence. What Sales Conversations Revealed: The Real Problem Wasn’t “Remote Work” When a growing professional services firm began planning a larger remote team, the initial request sounded straightforward: “We need cloud storage for remote access.” “We need to collaborate without constant IT handholding.” “We need something we can scale without rewriting processes.”...
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From Self-Hosted Headaches to a Fully Managed Cloud Workspace: One Organization’s Shift to CentreStack

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Keeping file access simple should not require a full-time battle with servers, patching, and “next quarter” upgrade plans. Yet for many IT teams, that’s exactly what a self-hosted file environment becomes over time—especially when the underlying platform ages, security requirements evolve, and users expect fast, always-on access from anywhere. This story follows a mid-sized organization that reached a familiar crossroads: continue investing time and budget into maintaining an on-premises system, or move to a hosted solution that reduces operational burden while improving security and user experience. The breaking point: when “manageable” becomes unsustainable At first, their self-hosted environment did what it needed to do. But over time, the cracks widened: Updates became disruptive Patching and version upgrades were increasingly complex, with higher risk and longer downtime windows. Security pressure kept rising The organization needed a more dependable path to staying current...
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Remote Work in Distribution Without Losing Control of Your Files

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How a global distributor moved beyond consumer sync tools and built secure, scalable file access with CentreStack The distribution industry runs on speed and coordination: orders move fast, inventory shifts constantly, and teams need access to the same documents—pricing sheets, vendor contracts, product specs, drawings, and operational playbooks—without delays. But when remote and hybrid work became the norm, many distributors faced the same uncomfortable reality: Traditional file sharing tools made access easier—but control harder. This is a generic case story inspired by real-world sales conversations in the distribution sector. Names and identifying details have been removed, but the challenge is common—and the path forward is repeatable. The Remote Work Challenge in Distribution Remote work didn’t just change where people work. It changed how file access must work. For a global distribution organization with teams spread across regions, remote access challenges typically show up in...
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Taking Healthcare IT In-House: How One Multi-Clinic Provider Modernized Secure File Access Without VPNs

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Healthcare organizations are under constant pressure to do more with less—serve patients faster, enable staff across locations, and protect sensitive information under strict privacy requirements. At the same time, many providers still rely on legacy file servers, third-party-hosted environments, and VPN-based access, which can be difficult to scale, costly to manage, and frustrating for end users. This is the story of a multi-clinic healthcare organization in the United States—supported by an overseas operations team—that set out to regain control of its IT infrastructure. Their goal was clear: build a flexible, self-hosted file access platform that keeps sensitive data on-premises while improving access, scalability, and department-level control. The Goal: Autonomy, Flexibility, and Better Administrative Access The organization had been using third-party hosted servers to support internet-facing access and administrative workflows. Over time, that approach became restrictive: They ...
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Modern Remote Collaboration for Engineering Teams—Without the RDP and VPN Headaches

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In engineering and manufacturing, speed and precision are everything. But when your teams are spread across multiple facilities, the real bottleneck often isn’t production capacity—it’s file access. CAD drawings, project documentation, and fabrication specs are only useful when the right people can open the right version at the right time. This is the story of a CentreStack deployment for a U.S.-based engineering and manufacturing firm that designs and fabricates custom pressure and vacuum systems. Their goal was simple: enable secure, reliable collaboration across locations—without relying on complex remote desktop sessions or fragile VPN workflows. The challenge: accessing large, critical files across multiple locations The company’s teams needed to collaborate on large, frequently updated project files—often under tight deadlines. But their daily workflow was slowed down by familiar pain points: RDP sessions that didn’t scale well as more users and sites came online VPN depen...
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Scaling Hospitality IT with CentreStack: From On-Prem File Servers to the Cloud

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In hospitality, growth is exciting—new properties, new brands, new guest experiences. But behind the scenes, expansion often multiplies IT complexity: more locations, more users, more data, and more pressure to keep everything secure and compliant. For many hospitality groups, the tipping point comes when the “good enough” on-premises setup starts slowing down operations. File access becomes inconsistent between sites, collaboration gets messy, governance becomes harder to enforce, and IT teams spend more time maintaining infrastructure than enabling the business. This is the story of a hospitality management group (we’ll call them “the client”) that reached that tipping point—and used a cloud-based approach to simplify operations across a growing multi-property portfolio. The Challenge: Multi-Location Operations on a Single-Location IT Mindset The client managed a diverse hospitality portfolio—operational properties and development initiatives—across multiple locations. Their IT envir...
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When an Accounting Firm Outgrows Dropbox: A Faster, Safer Way to Manage Client Files

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In accounting, your files aren’t just documents—they’re deadlines, compliance, and client trust. But as many firms grow through mergers, new service lines, or seasonal workload spikes, the file-sharing tools that once felt “good enough” start to break down. This is the story of a small accounting and tax firm that hit a turning point after a merger. Their team needed more storage, stronger protection, and smoother collaboration—without adding complexity for staff who simply needed to get work done. The breaking point: storage limits, sync headaches, and no real recovery After the merger, the firm’s existing cloud storage platform (a popular file-sync service) became a bottleneck: Not enough storage to support expanding client archives Sync issues that created duplicate files, confusion, and wasted time Limited backup and recovery , increasing risk when something goes missing Weak controls for collaboration , especially when multiple people touch the same files For an acc...
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