Enhancing Collaboration with CentreStack: A Case Study on AutoCAD File Synchronization

Introduction

In today’s digital landscape, seamless collaboration is essential, especially for companies handling large files such as AutoCAD drawings. Traditional cloud storage solutions, such as Dropbox, often fall short in providing real-time synchronization, seamless server integration, and VPN-free remote access. This case study explores how a construction and design company overcame these challenges by adopting CentreStack, a solution designed for efficient and secure file synchronization across teams.

The Challenge: Remote Access and Synchronization Issues

A leading construction and design firm specializing in high-collaboration projects faced a major hurdle: their existing setup with Dropbox and a file server was not meeting their needs. AutoCAD files were not syncing in real-time, leading to version conflicts, delays, and inefficiencies. Additionally, their team struggled with accessing files remotely without relying on a VPN, which added to their operational complexity.

The Discovery: Finding a VPN-Free, Real-Time Synchronization Solution

The company needed a solution that would:

• Enable real-time file access and synchronization across local and cloud environments
• Eliminate the dependency on VPN for remote access
• Ensure compatibility with large AutoCAD files and maintain file integrity
• Support seamless collaboration for approximately 35 users handling 2-3 terabytes of data

After evaluating several options, they discovered CentreStack, which offered a mapped drive experience, remote access without VPN, and seamless data synchronization—all without the limitations of Dropbox.

The Solution: Implementing CentreStack for Seamless Collaboration

CentreStack provided the company with:

• Mapped Drive Access – Files were accessible both on-premises and remotely without requiring complex VPN setups.
• Active Directory Integration – User authentication and permissions were streamlined, ensuring secure access.
• Seamless File Synchronization – Large data sets, including AutoCAD files, were kept up to date across multiple locations.
• Cloud Backup & Hybrid Storage – A hybrid approach ensured local file availability with cloud-based redundancy.
• File Locking & Conflict Resolution – Preventing versioning issues that often occur when multiple users edit the same file.

The Results: A Game-Changer for Productivity

With CentreStack in place, the company saw:

• Increased efficiency – Teams could access and edit files in real time, reducing delays and workflow disruptions.
• Eliminated VPN hassles – Remote access became effortless without the need for complex VPN configurations.
• Improved data security and integrity – Seamless backup and synchronization ensured no file loss or version conflicts.
• Scalability for future growth – The company now has a robust system capable of handling expanding project demands.

Conclusion: A Blueprint for Smarter Collaboration

This success story sets a benchmark for companies facing similar challenges. By moving beyond traditional cloud storage limitations and adopting a seamless, VPN-free collaboration tool, businesses can achieve higher efficiency, better file management, and smoother remote access.

Ready to Upgrade Your Collaboration?

If your organization struggles with large file access, real-time collaboration, or VPN-free remote work, CentreStack can help. Contact us today to explore how our solution can revolutionize your operations.